Below you’ll find links to important policies, memos, and guidance documents generated by Chicago Public Schools and the CPS Department of Arts Education.

If you have questions or concerns related to Arts policies, recommendations, or guidance documents, please email cpsarts@cps.edu or call (773) 553-2170.

Policies, Memos, and Guidance Documents Related to Arts Education

Arts Partner Flowchart: A detailed flowchart providing Chicagoland arts partner organizations with a step-by-step guide to ensuring they are following the correct policies and procedures and are ready to do business with CPS.

List of Active CPS Vendors: A regularly-updated list of all active CPS vendors that schools may purchase from. PLEASE NOTE: This list is subject to change, as vendors are deactivated on a rolling basis due to inactivity. Please ask your school clerk to find the most up-to-date vendors via Oracle.

Minimum High School Graduation Requirements: Sets forth minimum high school graduation requirements to prepare students for postsecondary education and the world of work, including arts education requirements.

Principal Planning Guidance for Arts Education: Elementary School SY19-20: An overview of CPS arts policies and recommendations to help administrators build and sustain strong arts programs in their elementary schools.

Principal Planning Guidance for Arts Education: High School SY19-20: An overview of CPS arts policies and recommendations to help administrators build and sustain strong arts programs in their high schools.

School Artwork Approval Form: If your school is looking to create or install a mural, mosaic, fence letters, or other public artwork, completing this form will initiate the approvals needed for artwork installed inside, outside, or on a CPS building. The artwork project lead should complete this form.

Piano Removal Recommendation: Guidance for schools looking to remove an existing piano from their building.

Other Important CPS Policies, Memos and Guidance Documents

Acceptable Use: Establishes the standards for acceptable electronic activity of students, employees, and other authorized Users accessing or using the district or school technology, internet and network systems regardless of physical location and also the electronic communications between students and CPS staff and other adults who work in schools.

Acceptance of all Grants, Gifts, and Donations: Establishes an acceptance process for all grants, gifts and donations received by any central office, area or school unit.

Attendance and Truancy: Resources, forms, and guidelines provided by the CPS Department of Attendance and Truancy.

Diverse Learners Policies & Procedures Manual: Updated CPS procedures and guidelines for students referred for or currently receiving specialized services, issued by the Office of Diverse Learner Supports and Services (ODLSS) in September 2018. Available in multiple languages.

Facility Standards: This CPS website houses information related to all CPS facilities, including Facility Performance Standards.

Student Media Consent Form and Releases: In order for students to be photographed, filmed or videotaped for non-profit use by CPS, he or she must have a consent form signed by a parent or guardian on file at school. Consent forms are generally handed out during the first week of school. Parents/guardians must return signed forms to their child’s school.

Student Travel Policy: Establishes requirements for student travel and trips to ensure the safety and well-being of students and chaperones and establishes a uniform set of procedures that govern the travel approval process.

Volunteer Policy: Ensures that prospective volunteers are properly vetted and approved annually; ensures that volunteers do not pose undue risk to the health and safety of CPS students; and makes clear that CPS Principals are responsible for ensuring that volunteers are properly vetted and approved in advance and that approved volunteers are properly supervised while serving as volunteer. For more volunteer resources, visit cpsvolunteers.org.

For other key policy documents: